• Riyadh | Saudi Arabia
Matrix Time Attendance System


Matrix Time Attendance Management System

Employee productivity of any organization can be achieved by entrusting the right people in the right place at the right time. Each organization has unique attendance and leave policies, with different working hours and holidays across corporate offices, factories, and branch offices. Managing this complexity requires an efficient solution that integrates seamlessly with existing ERP systems to enforce policies and process payroll.

Matrix COSEC is a feature-rich, modular, and scalable system designed for various organizations, supporting up to one million users and 65,000 entry points across 1,000 locations. The biometric attendance system verifies employees using fingerprints, recording in-and-out times while integrating with payroll. This ensures accurate compliance with labor laws and reduces manual errors.

A biometric-based time attendance system prevents buddy punching, fraudulent timekeeping, and errors, enhancing productivity. Since different organizations have distinct attendance policies, a fully automated system is necessary to streamline attendance tracking, refine productivity hours, and integrate with HR applications. The Matrix Time-Attendance system automates attendance management, centrally managing policies across locations while generating reports and calculating overtime and leave balances.

Benefits of Matrix Attendance System

Time-Attendance System for Real-time
Monitoring
User-wise Attendance Marking and
Processing
Manage Multiple Shifts and Overnight Shift
Effectively
Instant Notifications on
Exceptions
Live Attendance Tracking for Immediate
Correction
Schedule Reports for
Convenience
Generate Customized Reports for Next Action
Accurate and Timely Salary Data for Payroll
Matrix Parking System

Matrix Mobile-Based Time Attendance System

The Matrix Mobile-Based Time Attendance System offers a state-of-the-art, contactless solution for tracking employee attendance and managing work schedules. Utilizing mobile devices, this system provides a secure, efficient, and user-friendly method for attendance marking. By integrating advanced technologies like facial recognition, QR codes, GPS, and Bluetooth, Matrix delivers a modern, seamless experience tailored to today’s dynamic workplace needs.

Key Features of the Matrix Mobile-Based Time Attendance System

Discover how Matrix enhances attendance processes with cutting-edge technology and seamless integration.

1. Mobile-Based Attendance Marking

Eliminate the need for traditional attendance systems. Employees can mark their attendance quickly and securely using their smartphones:

  • Facial Recognition: A fast and secure contactless solution.
  • QR Code Scanning: Convenient for on-site attendance marking.
  • GPS and Bluetooth Integration: Tracks attendance based on location.
  • Platform Compatibility: Works seamlessly on both Android and iOS devices.

2. COSEC APTA Mobile App

The COSEC APTA Time Attendance App serves as a one-stop solution for employees and managers:

  • Mark Attendance Remotely: Securely record attendance from any authorized location.
  • Access Real-Time Data: View daily and monthly attendance records.
  • Personalized Dashboard: Get insights on personal and team data.

3. Streamlined Leave Management and Attendance Correction

Matrix simplifies the leave and attendance correction process:

  • Apply for Leaves and Attendance Corrections directly through the app.
  • Approval Notifications: Managers receive instant updates for quick decision-making.
  • Custom Reasons: Employees can provide explanations, ensuring clarity.

4. Comprehensive Attendance Monitoring and Reporting

Efficient workforce monitoring through detailed reports:

  • Attendance Summaries: Employees can view their attendance records anytime.
  • Team Management: Managers can monitor attendance and leave schedules.
  • Customizable Reports: Generate real-time attendance data for better decisions.

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Advanced Features of the Matrix Mobile-Based Time Attendance System

  • Access Control and Attendance Integration
    Seamlessly integrate attendance tracking with access control. Employees can gain entry and mark attendance simultaneously using GPS, Bluetooth, Wi-Fi, or QR code scanning, ensuring secure and efficient operations
  • Edit Personal Details
    Edit Personal Details
  • Real-Time Alerts and Notifications
    Stay informed with instant alerts for attendance requests, approvals, and shift changes, ensuring everyone is aligned with organizational policies

Benefits of the Matrix Mobile-Based Time Attendance System

Multi-Credential Access Options

Contactless and Secure Attendance

Enhance workplace safety with contactless attendance solutions. Advanced credentials like facial recognition and QR codes ensure secure and error-free attendance.

Time-Based Access Permissions

Remote and Flexible Attendance Marking

Ideal for hybrid workplaces, field staff, and remote teams, allowing employees to mark attendance from authorized locations.

Seamless Integration

Enhanced Workforce Productivity

Automates attendance and leave processes, saving time for employees and managers, enabling them to focus on core tasks.

Real-Time Monitoring

Real-Time Data and Insights

Provides HR and management with actionable data for better workforce planning and decision-making

Scalable Design

Cost-Effective and Scalable

Reduces the need for physical infrastructure like biometric devices, making it an economical and scalable solution for organizations of all sizes.

Unlock the power of AI-driven, cyber-secure solutions that will revolutionize your operations. Our functional-rich tools are designed to drive your digital transformation forward with speed and precision. Book a demo today and experience the future of secure, intelligent solutions for your business!

Integration with Other Systems

The Matrix Mobile-Based Time Attendance System integrates effortlessly with:

Enhanced Security

Matrix Access Control: Ensure secure building access while tracking attendance.

Operational Efficiency

Business Intelligence Tools:Gain deeper insights into workforce performance with data-driven analytics.

Improved Visitor Experience

Payroll Systems: Streamline payroll processes by automatically syncing attendance and leave data.

Matrix Comsec Time-Attendance System: Comprehensive Workforce Management

Employee productivity is the cornerstone of every successful organization. Achieving this requires ensuring the right people are in the right place at the right time. Each organization has unique attendance and leave policies, and many may operate with varying timings and holidays for different facilities, such as corporate offices, factories, and branch locations. Furthermore, individuals at different levels within the same department may require distinct time-attendance and access control flexibility. Identifying a solution that meets these exact requirements, integrates seamlessly with existing ERP infrastructure, and facilitates efficient payroll processing can be challenging.

Matrix COSEC is a feature-rich, modular, and scalable solution designed to cater to organizations of all sizes. Supporting up to one million users and 65,000 entry points across 1,000 locations, it provides the ideal solution for managing complex workforce operations. The biometric attendance system leverages employee fingerprints to verify their presence, recording their in-and-out times with unparalleled accuracy. Our goal is to provide a complete solution that integrates with the company's goals in terms of time attendance system, improving organizational efficiency and profitability. As a leading supplier in Dammam, Riyadh, and Jeddah markets, as well as other parts of the KSA, we offer both hardware and software solutions for time attendance.x



Key Features of Matrix Time-Attendance System

Multi-Credential Access Options

Multi-Location, Multi-Branch, Multi-Department Support

Consolidates attendance data from multiple facilities, allowing centralized monitoring and reporting.

Time-Based Access Permissions

Organizational Hierarchy Management

Defines complex reporting structures, roles, and access permissions for employees across various levels.

Seamless Integration

Flexible Attendance Policies

Customizes attendance, shift, and leave policies to meet the specific needs of different departments and facilities.

Real-Time Monitoring

Real-Time Monitoring and Notifications

Tracks attendance in real-time and sends instant alerts for exceptions, including late-in and early-out.

Real-Time Monitoring

Comprehensive Leave Management

Automates leave tracking and approval workflows, simplifying administrative tasks.

Real-Time Monitoring

Integration with ERP Systems

Seamlessly integrates with leading ERP platforms like SAP, Oracle, Microsoft Dynamics, Odoo, and MenaPay, providing a bidirectional data flow for employee onboarding, leave updates, and payroll processing.

Advanced Capabilities of Matrix Time-Attendance

Advanced Biometric Devices

Active Directory Integration

Synchronizes user data with AD for centralized user management and access control.

Automatic Shift Correction

Automatically adjusts shifts for employees working overnight or beyond regular schedules.

Advanced Biometric Technology

Supports Face Recognition, Palm Vein, Fingerprint, RFID Cards, QR Codes, and PIN-based access.

Autopush from Terminals

Ensures real-time data synchronization from terminals to the central server without manual intervention.

4G SIM & Wi-Fi Connectivity

Devices support 4G SIM and Wi-Fi for seamless communication and data transfer.

Enables seamless connectivity and data synchronization, even in remote locations.

Automatic Template Distribution

Distributes user credentials and templates across all connected devices automatically, reducing administrative workload.

COSEC APTA Mobile Application

Empowers employees to mark attendance, apply for leave, and check shift schedules via their mobile devices. Geo-location-based attendance marking is available through Google Maps integration.

Advanced Biometric Devices

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Biometric Attendance System for Enhanced Productivity

Biometric attendance systems eliminate buddy punching and fraudulent timekeeping, helping organizations avoid hidden costs. These systems also automate attendance policy enforcement, enabling HR teams to focus on strategic tasks. Features include:

  • Avoidance of Errors and Fraud: Smarter fingerprint attendance management ensures accurate timekeeping and reduces administrative errors.
  • Compliance with Labor Laws: The system provides verifiable attendance records, supporting compliance with local labor laws in Saudi Arabia.

Matrix Time-Attendance System Benefits

  • Time-Attendance System for Real-Time Monitoring
  • User-wise Attendance Marking and Processing
  • Manage Multiple Shifts and Overnight Shifts Effectively
  • Instant Notifications on Exceptions
  • Live Attendance Tracking for Immediate Corrections
  • Schedule Reports for Convenience

Policies Supported

  • Late-In/Early-Out Policy
  • Overtime Policy and Authorization
  • Absenteeism Policy
  • Compensatory Off (C-OFF) Policy
  • Shifts and Schedules
  • Holidays and Restricted Holidays
  • Attendance Summary and Notifications
  • Manual Entry and Corrections
  • Leave Management

Advanced Reporting Capabilities

Matrix offers a powerful Report Builder alongside over 200 pre-configured reports to provide comprehensive insights

  • Customizable Reports
    Create tailored reports for attendance, shifts, overtime, and leave data.
  • Scheduled Reports
    Automatically deliver reports to stakeholders at regular intervals.
  • Live Head Count and Attendance Summary
    Track real-time attendance and headcount for improved operational efficiency.

Additional Benefits of Matrix Attendance System in KSA

  • Makes it easy to account for working hours, overtime, and day offs.
  • Time clocking notifications simplify time tracking.
  • Supports biometric and geo-location-based systems adaptable to existing HRMs and ADs.
  • Tracks real-time attendance for comprehensive monitoring.
  • Streamlines scheduling, policies, and approvals with time management software.
  • Reduces paper-based work and unifies IT infrastructure.
  • Manages leave requests and shift scheduling efficiently.

Reports Offered by Matrix Time-Attendance System

  • Total Working Hours Reports
  • Lost Hours Reports
  • Manpower Costing
  • Overtime Reports
  • Job-Specific Reports
  • Department-Specific Reports
  • Late Arrival and Early Departure Reports
  • Location-Based Reports
  • Business Intelligence Module

Key Modules of Automated Attendance Clocking

Time Attendance Management Software

Regulates attendance devices and applies respective policies.

Reporting Module

Generates actionable reports based on attendance data.

Integration Module

Allows integration into third-party systems like Active Directory, HR systems, LMS, and ERP databases.

Insight Module

Provides real-time analytics for informed decision-making.

Advanced Employee Working Hours Automation

AI-Based Facial Recognition Solution

Integrates with high-end biometric hardware for secure, fast, and reliable attendance.

Enterprise Grade Attendance Solution

Addresses complex workforce issues like field management, overtime, and leave.

How a Smart In/Out Clocking System Functions

This intelligent system uses robust software to track employee working hours by capturing and recording their entry and exit details. It facilitates automated payroll generation by analyzing institutional working hour policies.

Why Choose Matrix?

Zero-Error Payroll

Ensures accurate payroll processing.

Efficiency and Productivity

Provides clear visibility of man-hours worked.

Loss Prevention

Real-time attendance reports help prevent losses.

Flexible Policies

Supports multiple shifts, policies, and custom settings.

Conclusion

The Matrix Time-Attendance System is a robust, secure, and scalable workforce management solution tailored to meet the evolving needs of modern organizations. Its advanced biometric technology, real-time monitoring, seamless ERP integration, Active Directory synchronization, and automated policies ensure operational efficiency, compliance, and enhanced productivity. With support for multi-location operations, mobile app functionality, and advanced reporting tools, Matrix is the ultimate solution for efficient workforce management in Saudi Arabia and beyond.